Microsoft’s Copilot is showing up in all of its major apps, including Teams. There, you can use it to get summaries and follow-up ideas for your meetings, as well as have them transcribed for you, word-by-word, with great accuracy.
Here’s how to use Copilot to transcribe meetings.
How to Enable Copilot in Your Meetings
Before your Teams meeting kicks off, make sure that you enable Copilot to transcribe meetings. Only meeting organizers or co-organizers have the power to configure Copilot settings for meetings. So, if you’re a guest, you won’t be able to do this. However, if you have organizer or co-organizer status, here are the steps to follow:
Step 1. Go to the “Meeting Options” menu. You can find it by selecting your meeting in the “Calendar” tab.
Step 2. You’ll see a button marked “Allow Copilot.” You can set it to “During and after the meeting” to give yourself and your other meeting members full access to Copilot transcripts before and post-meeting. Or just set it to “Only during the meeting.” That will still enable transcripts for the parts of the meeting while Copilot is active, but disable other Copilot AI features after the meeting ends.
How to Use Copilot to Transcribe Meetings
Step 1. When the meeting starts, click on the “More” icon at the top, represented by three dots, then go to “Record and transcribe,” then “Start transcription.”
Step 2. You should also click the “Copilot” button to enable Copilot early on in the meeting so that it tracks everything that is said. The Copilot menu will also open at the side of the meeting window, letting you engage with Copilot and ask questions or receive updates as the meeting progresses.
How to View Your Transcripts
You can view Copilot’s Teams meeting transcripts both during and after meetings.
To do this during a meeting, click the “Copilot” button and enter a prompt asking to see a transcript so far or ask specific questions about parts of the meeting or something that a particular speaker said earlier.
After a meeting, go to the “Recap” tab. You should see a button marked “Transcript” that shows you a full transcript of the entire meeting, complete with speaker names and time codes. You can click “Download” to save the transcript to your device for later review, or read through it there and then in the Teams window. You can also interact with Copilot in other ways post-meeting. You can ask Copilot to sum up what was said at the meeting, suggest some good follow-up topics or questions to talk about next time, or highlight the main talking points. You can do all this via the Copilot pane by entering a prompt asking Copilot for what you want to see, or clicking one of the suggested prompts.
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